WordPress Multi Step Form Plugins in Comparison

The Importance of a Suitable WordPress Contact Form

In today’s digital landscape, it is essential for you as a website owner to provide effective communication channels to foster interaction with your visitors. A well-designed contact form not only serves as a connection between your users and your business, but it is also a valuable tool for generating leads and collecting information.

Here's Why a Good Contact Form is Extremely Important For You

A flexible and user-friendly contact form allows you to collect inquiries, feedback, or relevant data from your users and efficiently manage them. Choosing the right form plugin for WordPress can significantly influence the success of your website. What should you focus on?

• Flexibility: Your form needs to be customizable to suit both the functionality and aesthetics of your website.
• User-friendliness: It should be easy to use - for both you and your visitors.
• Integrations: Seamless connections to CRM systems or other tools should be possible to automate your workflows.

Multi Step Forms – Greater Efficiency and Improved User Experience

Multi step forms are revolutionizing the way users interact with forms. Unlike traditional forms, multi step forms present the content step by step rather than showing all fields on a single page. Why is this beneficial?

• Better Structure: The clear, step-by-step process significantly improves user navigation.
• Higher Completion Rates: Users are more likely to complete the form since the process feels less overwhelming.
• Relevant Data Collection: Each phase of the form targets specific information, optimizing data collection.

If you want to implement multi step forms on your website, the question arises of which plugin offers you the best features and customization options. Let's take a look at the best WordPress plugins designed for this purpose.

The Best WordPress Plugins for Multi Step Forms

Overview of the Top Plugins

The best WordPress plugins for multi step forms include WPForms, Ninja Forms, Gravity Forms, Formidable Forms, Contact Form 7, and Funnelforms. Below, we will introduce each of these plugins in detail. Let's start with the design options.‍

Design Options for these Multi Step Form Plugins

The visual design of contact forms is a crucial factor for user experience and conversion rates. These plugins offer various customization options that allow you to adapt the design of your forms to your brand identity.

Funnelforms‍

‍Funnelforms stands out with extensive design customization options that can be adjusted directly within the user interface - no programming skills required. Fonts, colors, and layouts can be tailored individually, ensuring forms are optimized for both desktop and mobile devices. A key feature is the multi step function, which allows the creation of attractive, multi page forms.

Contact Form 7‍‍

Contact Form 7 has limited design options and typically requires custom CSS modifications to change the appearance. For users without technical knowledge, this can be challenging as there is no intuitive interface for design adjustments.

Gravity Forms

Gravity Forms offers a variety of customization options but is primarily designed for linear forms. Similar to Contact Form 7, creating a unique and brand-consistent design often requires CSS knowledge.

WPForms and Ninja Forms‍‍

Both WPForms and Ninja Forms offer a drag-and-drop interface, enabling users to create customized forms without any programming skills. WPForms also provides a range of pre-built templates that simplify the process of customizing design and layout.

Formidable Forms‍‍

Formidable Forms allows flexible form design but is less focused on multi step forms. For straightforward linear designs, this plugin is an excellent choice with its intuitive interface offering multiple customization options.

Conclusion on the Design Options‍‍

The customization capabilities of these plugins vary significantly and can greatly impact the user experience. Funnelforms impresses with user-friendly and simple customization options, whereas Contact Form 7 requires technical knowledge for design changes. WPForms and Ninja Forms are ideal for users looking for quick and easy customization through drag-and-drop interfaces. When choosing the right plugin, design options should be considered alongside functionality and cost-effectiveness.

Now, let's start with the detailed introduction of each plugin. Plugin 1: WPForms.

Plugin 1: WPForms

Features of WPForms

WPForms is a popular WordPress plugin that allows even beginners to easily create multi step forms. Its key features include:

• Drag-and-Drop-Builder: Forms can be intuitively created with a drag-and-drop interface
• Templates: Numerous pre-built templates make getting started easier
• Multi Step Forms: Enhance the user experience by dividing forms into multiple steps
• Responsive Design: Forms are optimized for all devices
• Payment Integration: Supports payment providers like PayPal, Stripe, and more

Advantages and Disadvantages

Advantages:

• User-Friendly, Ideal for beginners due to its simplicity
• Versatile, Can be used for various purposes, such as contact forms or surveys
• Comprehensive Support and Documentation, Helpful resources and customer support are available

Disadvantages:

• Premium Plans Can Be Expensive
  
• Limited Features in the Free Version
  

Pricing (as of 2025)

WPForms offers four pricing plans:

• Basic: $49.50/year – Drag-and-drop builder, 1 website
• Plus: $99.50/year – Additional marketing integrations, up to 3 websites
• Pro: $199.50/year – Payment integrations, surveys, up to 5 websites
• Elite: $299.50/year – Advanced integrations, unlimited websites, premium support

Conclusion

WPForms is a powerful and user-friendly tool for creating forms. Multi step forms can be set up quickly, making it suitable for both beginners and experienced users. Premium plans offer expanded features and are ideal for users needing more complex forms.

Plugin 2: Formidable Forms

Features of Formidable Forms

Formidable Forms is a versatile WordPress plugin that simplifies the creation of complex forms. It offers the following core features:

• Drag-and-Drop Builder: User-friendly creation of forms using drag-and-drop functionality
• Multi Step Forms: Multi step forms reduce bounce rates and improve the user experience
• Predefined Templates: Over 100 templates help you get started quickly
• Advanced Logic: Customizable fields based on user inputs
• Third-Party Integration: Supports tools like Zapier, PayPal, Mailchimp, and others
• Responsive Design: All forms automatically adjust to different screen sizes

Advantages and Disadvantages

Advantages:

• High Flexibility, suitable for individual business requirements
• Ease of Use, the intuitive interface allows even beginners to achieve great results
• Advanced Features, offers conditional logic, calculations, and more

Disadvantages:

• Premium plans can be expensive
• Advanced features require more time to figure out

Pricing (as of 2025)

Formidable Forms offers various plans tailored to different needs:

• Basic: $39.50/year - Multi Step Forms, unlimited entries, and use on 1 website
• Plus: $99.50/year - Everything in Basic, plus views, charts, style tools, and support for up to 3 websites
• Business: $199.50/year - Everything in Plus, payment integrations, surveys, polls, and support for up to 7websites
• Elite: $299.50/year - Everything in Business, WooCommerce integration, multisite support, and unlimited websites

Conclusion

Formidable Forms is a powerful tool for creating advanced forms. It is equally suited for beginners and experienced users who require robust features and integrations. Despite higher costs compared to alternatives, its versatility, flexibility, and excellent support offer strong value for money.

Plugin 3: Ninja Forms

Features of Ninja Forms

Ninja Forms is a flexible and user-friendly WordPress plugin that simplifies the creation of forms. Its key features include:

• Drag-and-Drop Builder: Easily create forms without any coding skills
• Variety of Fields: Offers different field types like text fields, dropdowns, and checkboxes
• Multi-Step-Support: Multi step forms enhance the user experience
• Third-Party Integrations: Seamlessly integrates with tools like Mailchimp, PayPal, and Zapier
• Responsive Design: Forms are optimized to look great on all devices

Advantages and Disadvantages

Advantages:

• Easy to understand and suitable even for beginners
• Flexible with many customization options
• Active community support and shared resources available

Disadvantages:

• Many advanced functions are only available in paid versions
• Potential performance issues with very complex forms

Pricing (as of 2025)

Ninja Forms offers various plans to cater to different needs:

• Core: Free - Includes basic functions like unlimited forms, spam protection, and templates
• Plus: $59.40/year - Includes multi-step forms, conditional logic, support for up to 3 websites
• Pro: $119.40/year - Includes additional payment integrations (PayPal, Stripe), advanced features, support for up to 20 websites
• Elite: $299.40/year - Includes unlimited websites, priority support, and access to all add-ons

Conclusion

Ninja Forms is ideal for users seeking a user-friendly and flexible form plugin. Its extensive features and third-party integrations provide a solid foundation for creating appealing forms. While the premium plans unlock a wide range of capabilities, the pricing should be considered relative to specific requirements.

Plugin 4: Gravity Forms

Features of Gravity Forms

Gravity Forms is a powerful and versatile WordPress plugin for creating forms. Its key features include:

• Drag-and-Drop Builder: Intuitive form design using drag-and-drop functionality
• Variety of Fields: Numerous field types such as text fields, dropdowns, and file uploads
• Conditional Logic: Dynamically displays fields based on user inputs
• Third-Party Integration: Seamless connection with tools like PayPal, Mailchimp, and Zapier
• Multi Step Forms: Multi step forms enhance the user experience
• Notifications & Confirmations: Custom messages sent to users after form submission

Advantages and Disadvantages

Advantages:

• Easy to use thanks to the drag-and-drop builder
• Highly adaptable with many customization options
• Frequent updates and security enhancements
• A big community with helpful resources available

Disadvantages:

• Requires payment, which can be challenging for smaller projects
• More complex applications may take time to figure out
• Lacks a free version for users to try

Pricing (as of 2025)

Gravity Forms offers three plans, tailored to different user needs:

• Basic: $59/year - For 1 website, with standard support and basic add-ons like Mailchimp and HubSpot
• Pro: $159/year - Supports up to 3 websites, with additional add-ons such as PayPal, Stripe, and Dropbox
• Elite: $259/year - Includes unlimited websites, multisite support, and access to all add-ons (e.g., surveys, coupons, geolocation)

Conclusion

Gravity Forms is an excellent choice for users seeking customizable and powerful multi step forms. The plugin suits both beginners and advanced developers. Despite its cost, Gravity Forms delivers an extensive feature set that justifies the price. For larger projects or business websites, it is a robust solution.

Plugin 5: Contact Form 7

Features of Contact Form 7

Contact Form 7 is a widely used and flexible WordPress plugin that allows for custom form creation. The key features include:

• Custom Fields: Provides various field types such as text fields, dropdowns, and checkboxes
• Spam Protection: Includes features like CAPTCHA and Akismet to safeguard forms against spam
• Email Notifications: Automated notifications for administrators and users
• Multilingual Support: Supports multiple languages, making it ideal for international websites
• Extensibility: Plugins and add-ons enable the creation of multi step forms

Advantages and Disadvantages

Advantages:

• Offers a wide range of features for free
• Easy to use and suitable for beginners
• Large Community, extensive tutorials and support resources available
• Allows integration with other tools through add-ons

Disadvantages:

• Limited multi step functionality, requires additional plugins for multi-step forms
• Technical knowledge is necessary for advanced features
• Regular updates are needed to ensure security and functionality

Pricing (as of 2025)

Contact Form 7 is free, but specific features available through add-ons may have costs:

• Multi-Step Forms Add-On: $29
• Conditional Fields Add-On: $29
• Advanced Add-Ons: Prices vary depending on features and providers

Conclusion

Contact Form 7 is an excellent choice for simple forms and, through add-ons, offers possibilities for multi-step forms. Its free availability and active community are significant advantages. However, if more complex requirements exist, specialized extensions can contribute to the solution or a Contact Form 7 alternative may make more sense.

Plugin 6: WP Multi Step Form

WP Multi Step Form is a powerful yet straightforward plugin that helps you create appealing multi step forms for your WordPress site in no time. With its drag-and-drop builder, it's intuitive to use - even for non-technical users.

Key Features

• Animated Progress Bar: Guides users through the process, with colors customizable to match your design
• Responsive Design: Optimized for all devices, ensuring perfect display on any screen
• Drag-and-Drop Editor: Effortlessly arrange and adjust fields and steps
• Additional Features: File uploads, field validation, date picker, and a final summary enhance the user experience

Premium Add-Ons

Unlock even more flexibility with the paid Multi Step Form Plus version:

• Up to 10 steps per form
• Backend data storage
• Conditional fields for dynamic workflows
• Export data as a CSV file

Benefits and Pricing

Benefits:

User-friendly interface, flexibility, and extensive customization options‍

Pricing:

• Basic Version: Free
• Plus: €40
• Support: €50
• Development: €70

Conclusion

Whether you need simple forms or complex workflows, WP Multi Step Form offers the perfect solution. Its blend of easy-to-use design and powerful features makes it a must-have tool for any WordPress site!

Plugin 7: Funnelforms

Funnelforms is an advanced WordPress plugin that simplifies the creation of multi step forms while maximizing conversion rates. With powerful features and a user-friendly interface, you can create professional and appealing forms without any technical expertise.

Key Features

• Drag-and-Drop Builder: Quickly and easily create and position form elements
• Logic Function: Dynamically adapt questions based on previous answers for a personalized experience
• Responsive Design: Perfectly optimized for all screen sizes and devices, ensuring a seamless user experience
• Third-Party Integrations: Connect with over 5,000 tools, including Mailchimp, Salesforce, and Zapier
• Analytics and Tracking: Real-time data insights to monitor and optimize form performance
• Customizable Templates: Save time with pre-designed templates suited to various business needs

Pricing Plans

Funnelforms offers a transparent pricing structure for businesses of every size and need. Each paid plan includes a 30-day free trial, allowing you to get started without risk.

• Personal Plan: 0€ for the first 30 days, then 23€/month (billed annually), supports 1 website, includes a 30-minute strategy call
• Business Plan: 0€ for the first 30 days, then 46€/month (billed annually), supports 3 websites and comes with the strategy call
• Agency Plan: 0€ for the first 30 days, then 96€/month (billed annually), suitable for 10 websites and also includes the strategy call
• Enterprise Plan: Prices on request, offers exclusive features, integrations, and support for unlimited websites, customized to your needs

Why Choose Funnelforms?

Funnelforms combines powerful functionality with user-friendly operation. With unlimited questions, forms, and logic steps included in every Pro version, you will never feel restricted. Features like built-in booking tools, advanced analytics, and GDPR compliance ensure your forms are both high-performing and secure.

Whether you’re a solo entrepreneur, an agency, or a large enterprise, Funnelforms adapts to your workflows and elevates your lead generation to the next level. Start now risk-free, and revolutionize your website!

Plugin Performance Comparison

Multi step forms enhance the user experience by gradually collecting information, thereby increasing completion rates. Below is an updated comparison of the best WordPress plugins:

1. WPForms

• Features: Drag-and-drop builder, templates, payment integration‍
• Performance: Very fast, mobile-optimized‍
• User Experience: Positive feedback for intuitive templates and user-friendliness‍
• Pricing: Starting at $299.50/year

2. Ninja Forms

• Features: Custom fields, email notifications, integrations
• Performance: Highly flexible and user-friendly
• User Experience: Users praise the simplicity of form customization
• Pricing: Starting at $99/year. Pro and Elite plans with additional features available

3. Gravity Forms

• Features: Advanced logic, conditional fields, API support
• Performance: Very robust, ideal for complex forms
• User Experience: Appreciated for its versatility in various applications
• Pricing: Basic license starts at $59/year, Pro license at $159/year, Elite license at $259/year

4. Formidable Forms

• Features: Reporting, calculations, custom post types
• Performance: Highly versatile with excellent data processing options
• User Experience: The analysis and reporting functionalities are highlighted as major advantages
• Pricing: Current pricing details are available directly on the official website

Conclusion:

The choice of plugin should depend on your specific needs. WPForms stands out for its ease of use and variety of templates, while Gravity Forms is a powerful option for more complex requirements.

After comparing the performance of the plugins, let's now look at how you can successfully integrate multi step forms into your website to fully leverage their functionality.

Integration with CRM Systems

Seamlessly connecting your multi-step forms with a Customer Relationship Management (CRM) system is ideal for efficiently organizing collected data. The key benefits are:

• Process Automation: Automatically transfer form data into your CRM without the need for manual input. This saves valuable time and reduces the risk of potential errors.
• Effective Lead Management: Manage leads effectively, analyze them, and develop precise sales and marketing strategies.
• Compatibility with Leading CRM Solutions: Many plugins support integrations with systems like Salesforce, HubSpot, and Zoho, making connections especially simple.

Make sure to correctly map the relevant form fields to your CRM system to ensure error-free data transfer.

Integration with Email Marketing Tools

Email marketing tools can further enhance the effectiveness of your multi step form. By linking them to platforms like Mailchimp or Constant Contact, you can automate email list building and effortlessly create personalized email campaigns. This strengthens your long-term engagement with your target audience.

Integration with Payment Providers

Multi step form can also be utilized for payment processes by integrating them with popular payment systems. Here’s an overview of the advantages:

• Convenient Payment Processing: Allow users to pay directly for services or products via the form.
• Popular Providers: Many plugins offer seamless integrations with payment providers like PayPal, Stripe, and Square, enabling secure and fast transactions.
• Streamlined Process: Payment integrations minimize drop-offs as users complete the entire process - from data entry to payment - in one place.

To make the most of this functionality, choose a plugin that supports the desired integration and ensure all relevant security settings, such as encryptions, are implemented.

In the next section, we’ll share best practices to help you design multi step forms effectively and unlock the full potential of these tools.

Best Practices for Multi Step Forms

Design Recommendations

An appealing design for your multi step form is key to better user experience and higher conversion rates. You can start with these simple but effective tips:

• Clear Structure: Divide your form into easy-to-follow steps and organize the information logically. Users should immediately understand what is required in each step.
• Progress Indicator: Show users how many steps remain until completion. A progress bar motivates them and provides transparency.
• Responsive Design: Ensure the form looks and works great on smartphones, tablets, and computers alike. Mobile-friendly designs are especially important.
• Visual Cues: Use small icons or color accents to highlight fields and buttons. This increases attractiveness and helps with navigation.

Optimizing User Experience

Creating a positive impression while filling out the form increases the likelihood of users completing the process. Here are some practical ways to achieve this:

• Minimize Input: Ask only for the information that is absolutely necessary. The less effort required, the better.
• Intuitive Navigation: Clear and easily visible buttons like "Next" and "Back" guide users through the steps without confusion.
• Real-Time Validation: Show errors like incorrect email addresses or phone numbers immediately so users can correct them right away.
• Completion Feedback: After submission, display a thank-you message or redirect users to a confirmation page. This leaves a positive impression and confirms the process was successful.

Preventing Errors

No one likes frustration when filling out forms. Here are helpful tips to avoid errors from the get-go:

• Clear Instructions: Explain what needs to be entered into each field and provide examples if necessary.
• Optional Fields: Keep mandatory fields to a minimum. Users are more likely to fill out optional fields voluntarily when they’re not forced to do so.
• Visible Error Messages: Show specific messages if a field has been filled out incorrectly and explain how to correct it.
• Regular Testing: Test your form regularly to ensure it works flawlessly. Ask colleagues or friends to do a trial run as well.

Final Thoughts

Thank you for taking the time to read our blog! The goal of this post was to help you choose the best WordPress multi step form plugin for your needs - especially if you’re just starting out. Choosing the right plugin is crucial to make your forms user-friendly while maximizing their functionality.

We hope the information provided has given you a clear overview and helped you find the ideal solution for your situation. Good luck with your selection and implementation - you’re on the right path to successfully integrating your forms!